QuickBooks for Mac

What You Need to Know About QuickBooks for Mac 2021

Intuit has launched the QuickBooks for Mac 2021 and 2020, which is a financial accounting solution created especially for accounting professionals and small businesses. This allows users to manage accounts payables, track expenses & sales, and create professional invoices. Mac specific features are also provided in this version like you can add dates to iCalendar, embed a notification bar in the menu bar of Mac, and sync contact with your Mac OS address book. QB for Mac online version can be accessed from any device and from anywhere.


As a serious business person and more so as a QuickBooks user, it’s important to keep yourself up-to-speed with the latest developments as far as this software is concerned. With that in mind, you’ll be happy to see what’s new with QuickBooks. Recently, Intuit has released QuickBooks for Mac desktop and comes with a load of new features that will help to take your business to the next level.

QuickBooks for Mac is specifically designed to allow small businesses to better tools for accessing their essential financial information. This software makes it easier for business owners to receive payments and help to enhance your business’s cash flow.

One of the great things about this software is its ease of installation. You won’t struggle, from download to set; the process is going to take a few minutes. Additionally, you don’t need to have any accounting knowledge to be able to work with the application.

QuickBooks for Mac desktop is locally-installed. However, some functions of this program like downloading the program, payroll, and product updates need an internet connection. Also, it comes with an extra feature that allows you to share data from one computer to another through iCloud.

The application works with macOS X v10.15 (Catalina) and above. To export data, you’ll require Microsoft Excel 2016, Apple Numbers v3.5, or later. As mentioned, you’ll need an internet connection for downloading and installations.

In case you’ve stuck anywhere when creating invoices, recording expenses, or anything, the app comes with step-by-step instructions that you can follow and perform everything like a pro. There’s so much that QuickBooks for Mac can do to your business as we’ll describe below.

QuickBooks for Mac 2021

How Does QuickBooks for Mac Desktop Works?

QuickBooks for Mac is identical to QuickBooks for Windows/PC as regards to how it works. Upon purchase of the software, you’ll have to first install it on your device. Once you have installed it, the next step will be to enter some information about your business. You can also prepare some documents to help in the smooth setting up of your business.

How Easy is it to Use?

QuickBooks for Mac, unlike QB Desktop products, can sometimes be hard to navigate, especially for first-time users. However, the software is very easy to learn even than QuickBooks Pro. Additionally, it comes with a relatively fresher and more appealing user interface. This software strikes a good balance between QuickBooks Online and QuickBooks Pro.

Further, the QuickBooks Desktop for Mac 2021 comes with descriptions below each icon that help to make you understand the function of each button.

Features of QuickBooks for Mac

  1. QuickBooks for Mac helps you to receive payments with ease to allow you to boost the cash flow in your business. Some of the useful features of this QuickBooks version include:
  2. Auto Payment Reminders: This feature will be helping you to receive payments faster as you’ll get to automatically remind your customers when they need to pay.
  3. Statement E-Payments: Statement E-Payments feature; you’ll be able to improve your business’s cash flow by sending emails of payments links to customers to encourage them to pay their outstanding balances hassle-free. It’s so easy to process payments with one-click downloads and auto-reconciliation.
  4. E-File 1099s: You’ll be able to enhance your process of filing process thanks to the ability to electronically file 1099 forms. What’s more, you can save a great deal of time when the processing and sending the forms. It also means that you’ll comply with the requirements of the IRS that commands filing for 1099s electronically.
  5. Avoid Unnecessary Charges: QuickBooks desktop for Mac helps you to get ready for the tax period by taking a record of tax calculations for multiple districts, out-of-state orders, and non-profit organizations. This feature will help you to avoid unnecessary interest charges and penalties by overseeing every sales tax you have collected.
  6. Send Multiple Invoices at Once: Last but not least, you can enjoy receiving payments faster by sending a bunch of invoices in a single simple-to-process email. All you need to do is to make sure that your client doesn’t ignore any outstanding invoice at the time of sending payments.
  7. Importing and Exporting: QuickBooks for Mac allows you to import everything. However, exporting is somewhat limited. It’s also easy to create an all-inclusive company file or export addresses into text files or lists into IFF files.
  8. Text Search: The software comes with a search feature that allows you to conveniently search for texts in images that you may have uploaded to QB through an iPhone camera that has an iPhone Scanner. Additionally, you can also search look for text in a PDF attachment.
  9. Journal Entries: With this feature, you can easily create generic journal entries
  10. Purchase Orders: The software is compatible with purchase orders. It’s easy to create purchase orders from estimates.
  11. Credit Memos: QuickBooks for Mac allows you to come up with credit memos.
  12. Receipts: You can not only create but you can also send sales receipts.
  13. Class Tracking: If you need, you can classify transactions by class to provide you with extra detail and extensive insight into what’s happening in your business. Some businesses utilize classes for tracking locations, inventory types, departments, etc. You can come up with sub-classes too.
  14. Default Email Templates: Create default email templates and get to save a lot of time.
  15. To-Do Lists: You might be familiar with To-Do Lists from QuickBooks Pro. QuickBooks for Mac too helps you to come with to-do lists and run the lists reports to ensure you’re up-to-date with all the tasks of your business.
  16. Sales Tax: Set an unlimited number of sales tax groups and items. Also, you can designate default sales taxes to items and contacts.
  17. Deductions: QuickBooks for Mac allows you to track or/and record mileage deductions. Moreover, you can designate mileage to tasks and tick them as non-billable or billable.
  18. Budget: Easily create yearly budgets in QB for Mac. The software allows you to record your budget objectives manually or utilize the data of the previous year to come up with a budget. Moreover, you can run insightful budgeting statements to assist you to stay up-to-speed.
  19. Project Management: The software allows you to create projects, though you require connecting them to customers. It’s also easy to set job status, begin date, estimated end date, descriptions, etc. You’ll also get job costing estimates.
  20. Home: As the conventional QB Desktop products, the QuickBooks for Mac features a home page with sections for Customer, Vendor, Company, Employee, and Banking. Arrows and icons mark crucial features to help you easily navigate through. Along the screen’s top, there are icon buttons for important features. Also, there’s a top menu bar to help you navigate all the software’s features.
  21. Checks: This feature allows for easy writing and printing directly from the software. You can also process bounced checks.
QuickBooks for Mac Advantages
  1. Designed specifically for Mac
  2. Accrual and Cash-basis Accounting
  3. Professionally-designed user-interface
  4. Unlimited accounting reports
  5. Advanced Features
  6. Double-entry accounting
QB for Mac Disadvantages
  1. Limited Users
  2. Inadequate support materials
  3. No integrations

How to Install and Setup QuickBooks Desktop for Mac?

If you are a Mac user, you must know the steps to install QuickBooks Desktop for Mac. If you need help in setting up QB Desktop for Mac, then implement the forthcoming procedure step-by-step.

Step 1 – Ensure that your system is compatible with QuickBooks desktop for Mac.

Firstly you have to check out the requirements of your system, so that QB can be installed in your system without any hassle.

Step 2 – Discover the license and product numbers

  1. If you have downloaded the digital copy of QB, then you must receive an e-mail confirmation on your mail address. That e-mail has the license and product number. If the confirmation e-mail is not delivered to you, then contact QuickBooks for help.
  2. If you have purchased a physical copy, then discover the scratch-off label available on the packaging. Scratch off the label and you will get your license and product number to download QuickBooks for Mac 2021.

Step 3 – Download and install QuickBooks Desktop for Mac

  1. Download the QuickBooks Desktop for the Mac version. You can also insert a CD in your system to install QB. If you are facing trouble while downloading the installer, clear the browser’s cookies and cache or prefer to use a different browser.
  2. Now, you have to close all the running programs.
  3. Apply a double-click on the downloaded installer. If installing through CD, insert the CD in the Mac CD drive. The installation window will be opened in front of you after this.
  4. Drag the QB icon to the “Applications” folder. Applications folder will be opened automatically.
  5. Now, open the application by making a double-click on the QB icon.

Step 4 – Convert or upgrade your company file

If you have upgraded from a QuickBooks for Mac 2021 version, then update your company file so that it can work efficiently in the latest edition.

  1. Open the company file in the newest version.
  2. QB will show some prompts that will ask you to convert or update the company file. Choose the “Upgrade” option.
  3. You will discover a prompt message. Click on the “Ok” button.
  4. You need to check your accounts, reports, and balances to make sure that the company file converted correctly.

Step 5 – Set up multi-user

This step is totally optional. You can set up QuickBooks desktop for Mac 2021 in multi-user mode if you have more than one user license. In that way, you can ensure that all users can access the file at the same time.

  1. Start the process by opening the multi user folder.
  2. You are required to drag the QB Server icon to the folder, named “Applications.”
  3. To modify this folder, choose the “Authenticate” option if prompted. Enter the Admin credentials like username and password. Click on the “OK” tab.
  4. Launch QB and open the company file.
  5. Move to the “File.” and to share your company file, click on the “Enable Multi-user Mode.”

Follow these simple and quick steps to download QuickBooks for Mac.

QuickBooks Online for Mac App

Download the QuickBooks Online for Mac app and leave all other browsers behind. Download this extensive app in your system and easily access all the online data starting from your application folder.


Once you download this app in your system, you will be facilitated with various advantages.

  1. Sign-in to this app is automatic and fast. QB website signs you out if you have been inactive for a specific period, but the app for Mac lets you sign-in indefinitely.
  2. QB Mac app runs faster than any other browser. You are also provided with the facility of a one-click log-in for faster access. Download this app of QuickBooks Online for Mac and avail all its benefits.
  3. Working in multiple windows has become quite easy with the app. You just have to drag and drop Windows, and Windows will automatically refresh.
  4. You can access your QB Online account from your desktop itself. You don’t have to navigate anywhere to have a look at the QB Online account.
  5. Make sure to use the multiple windows and keyboard shortcuts to take care of your business in a better and faster way.

Keep in mind that there is no term like QuickBooks Pro for Mac, it is available for Windows operating system only.

How to Install QuickBooks Online for Mac App?

Want to know the procedure to download QuickBooks for Mac app for QB Online? This app has a beautiful new design and advanced features such as multi-tab support, increased reliability, and much more. Carry out the following steps to download this app manually.

Step 1 – Ensure to quit your QB app

Before you download QuickBooks for Mac the new app, you have quit the previous app and QuickView from running.

If you locate the green-colored QB app icon on your dock, then

  1. Choose the icon and launch QuickBooks.
  2. Choose QuickBooks available on the top left side.
  3. After this, click on the “Quit QuickBooks” option.

If you are still using QuickBooks desktop for Mac 2019, then update it to 2021 immediately for better functionality.

If you locate the QB icon at the top right side of the menu bar (for QuickView), then

  1. Click on the icon to open QuickView.
  2. Check out the bottom of the page, and you will see the “Settings” option, click on it, followed by “Quit QuickView.”

Step 2 – Download and install the new QuickBooks app for Mac

  1. Download this new app from the official site of Intuit.
  2. There will be some instructions on the download page, keep following them.
  3. Once you have followed all the instructions, you will see a message that asks you to replace the already existing
  4. QuickBooks to a new one.
  5. Choose the “Replace” option.

Step 3 – Launch the newly downloaded app

Once the download is completed, launch the new QuickBooks app for Mac.

  1. Click on the “Finder” icon available at the bottom left corner of your Mac.
  2. After this, you are required to choose the “Applications” folder.
  3. Open QuickBooks after this.
  4. A message will be displayed in front of you asking about your permission to use the confidential information, which is stored in Intuit ID. This message implies that MacOS is verifying the new application.
  5. If you don’t want to see this message again, fill your login password, click on the “Always Allow” option.

Apply all these steps and download this beneficial app. Check out all other download QuickBooks for Mac and stay up-to-date.

QuickBooks Payroll for Mac

For processing payroll on a Mac, you have two different options. Let’s explore these two options-

  1. QuickBooks Online Payroll is an online payroll service that helps to integrate QB Online & safari v.1 & later.
  2. QuickBooks Payroll for Mac is defined as an online payroll service with which users can integrate QB for Mac 2006 and later. It supports Firefox v2.0 or later and Safari v3.1 or later.

Note that desktop payroll solutions of Intuit are only supported by Windows. Users can Utilize Boot Camp, which is a special program offered by Apple, for using these products on Mac.

Accounting Method

QuickBooks for Mac uses both cash basis and accrual accounting

Benefits of QuickBooks for Mac in your Business

Whether you’re a small business owner, a medium-sized or a large one, QuickBooks desktop for Mac has a lot to offer. The following is what you can achieve with this QuickBooks version.

1. Enhance Professionalism and Get Paid More Quickly

With this software, it’s all about professionalism. You’ll be able to create outstanding estimates and professional invoices for services, expenses, goods, and billable time. It will feel so convenient to you accepting payments straight from invoices and as mentioned, sending reminders for any payments due.

What’s more, you can get real-time invoice status visibility to help you stay up-date with the cash flow in your business. There’s no better way of managing accounts payable and bills.

2. Track Inventory

To track inventory means that you’re always stocked, which ensures success. You’ll be able to track products and costs as well as get notifications any time your inventory is down. Moreover, you’ll be able to adjust it to account for any loss, shrinkage, and theft. Lastly, you can make purchase orders to keep yourself up-to-speed with what is in order.

3. Follow Sales Tax

With this feature on QuickBooks Desktop for Mac, you can define which products and which customers are taxable. You can also enjoy auto sales tax tracking all around the month and get reports on the sales tax liability to understand precisely the amount you owe.

4. Know Much You Owe?

You can track bills and your purchase orders all in one place. Also, you’ll be to maintain healthy cash flow and conveniently take action on unsettled bills. It’s easy to view unsettled bills from your customers so that you can manage payments with ease.

With this feature, it’s possible to automatically enjoy early pay offers, track expenses and income, as well as, know exactly the amount of debt you owe.

5. Track All Your Money

You can easily connect your credit card and bank to conveniently download transactions. Additionally, automatically import prior financial data from programs like Excel so that you have a complete track of your money. Lastly, you’ll be able to put your business in order better with customers and employment centers.

Alternatives for QuickBooks for Mac

There are only a few options that can serve as QuickBooks for Mac alternatives. Accounting software experts are now creating software that offers cloud solutions, which makes the OS of a computer obsolete. However, if your business wishes to have a Mac operating System desktop accounting software program, Intuit offers some desktop products you can choose from.

QuickBooks for Mac Online

QuickBooks Desktop online comes with a range of plans to choose from depending on your needs. There’s generally something for everyone, from small business owners to freelancers. The plans are as follows:

Simple Start

This plan suits all small business owners (LLC), sole proprietors, non-profit organizations, Partnership Corporations, etc. The Plan costs you $25 per month only. However, Intuit is currently offering a 50% discount for up to 3 months. With this plan, there’s so much you’ll enjoy, including tracking income and expenses and capturing and organizing receipts. Other features to enjoy include:

  1. Maximizing tax deductions
  2. Tracking miles
  3. Managing cash flow
  4. Running general reports
  5. Sending estimates
  6. Tracking sales and sales tax
  7. Managing 1099
  8. Invoicing and accepting payments


This is the most popular plan costing $75 per month though you can take advantage of the 50% discount and secure it for $35 for up to three months. With this plan, you get to access all the features that come with Simple Start, and also, you’ll enjoy:

  1. Managing and paying bills
  2. Tracking time
  3. Tracking project profitability
  4. Tracking inventory and
  5. Includes up to 5 users


If you feel that your business needs more than what is offered in the two plans above, the advanced plan could be the best pick for you. This plan costs $150 per month but when but thanks to the 50% discount for the first three months, you can buy it at $75 only. The plan provides everything in the Plus plan and so much more, which include:

  1. Includes up to 25 users
  2. Business analytics and insights
  3. Dedicated account team
  4. Restore the company’s data
  5. Automate workflows
  6. On-demand online training
  7. Batch invoices and expenses
  8. Allow access by role

QuickBooks for Self Employed

Last but not least, the Self-Employed plan is designed to suit you if you’re a sole proprietor and you file a Schedule C.

All these plans are currently are with a 50% discount. Normally, this product comes at 15$ per month. However, the discounted price is $7.50 per month currently. With this plan, you’ll be able to:

  1. Track income and expenses
  2. Capture and organize receipts
  3. Invoice and accept payments
  4. Track miles
  5. Appraise quarterly taxes

Connected Accounting & ERP

Connected Accounting & ERP (Enterprise Resource Planning) is availed for both cloud-based and local (desktop) installation use. The software provides Enterprise and Core tiers for you to choose from.

The Core option is a standalone product and will satisfy your basic accounting requirements. However, the Core Accounting module is a product on its own. Connected can work with On-Demand modules and Enterprise from Intuit and other plugins. The price starts at $499 and comes with a lifetime license.


Xero is also a cloud-based application. It has all the features you’d require for the effective running of your enterprise and handle your financial needs.

Xero is one of the popular cloud-based software and for that reason, you can utilize over 700 tools and applications with it, including POS, CRM, Payroll, and time tracking among others. When it comes to pricing, there are three plans you can choose from, costing from $9 to $60 every month.

QuickBooks Desktop for Mac 2019

Sometimes, you may require working with your QB on a second Mac. Thanks to iCloud syncing, you can access your QB file from different Mac computers.

iCloud Doc sharing is an inbuilt feature in macOS. It functions by syncing folders to iCloud Drive. Any other user with a link to the file in iCloud or the folder can access, download and collaboratively edit the shared files.

QuickBooks Desktop for Mac 2021

QuickBooks for Mac 2021 comes with highly advanced features that help businesses to manage critical financial jobs such as:

  1. Creating invoices
  2. Paying bills
  3. Producing standard reports
  4. Contributions
  5. Tracking expenses
  6. Payments
QuickBooks Desktop for Mac 2021 – System Requirements

When it comes to both browser and system requirements for QuickBooks Desktop for Mac 2021, you’ll need at least MacOS X v10.15. You’ll also need an internet connection to install the downloaded version and receive regular updates. Lastly, you’ll require registering the product.

Frequently Asked Questions for QuickBooks for Mac

1. Is it possible to install QuickBooks Desktop for Mac on multiple computers?

Intuit offers single and 3-user license options. If you go with the 3-user license allows one to use it on up to 3 users.

2. Has Intuit discontinued QuickBooks Desktop for Mac?

Though Intuit has announced discontinuing of QuickBooks for desktop Mac, feedback from many QuickBooks users made the Intuit renew its commitment and released QuickBooks desktop for Mac 2019 and now QuickBooks for Mac 2020.

3. Is there a difference between QuickBooks Online and QuickBooks for Mac?

Yes. There are many differences between QuickBooks Online and QuickBooks for Mac desktop. QB for Mac was developed for Mac users. It also has to be installed on Mac and not any other computer. On the other hand, QuickBooks online is cloud-based and doesn’t require any installation. You can use it on Mac, PC, and mobile devices provided you have an internet connection and a suitable browser.

4. Is there a difference between QB for Mac and QuickBooks for Windows/PC?

Yes. There are multiple differences between QB for Mac and QB for PC. Though many of the general features are identical in both of the versions, QuickBooks for Mac isn’t compatible with other apps or software packages.


Many business owners and other professionals have been using QuickBooks for Mac for a while now, but the 2021 version comes with more robust upgrades so far. With so many small enterprises switching from Windows platforms to the Mac environment, it’s great to see that Intuit Company is taking the Mac Business users seriously.

This is all about QuickBooks for Mac 2021. I hope the information is helpful to you.

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by John miller on 247Customerservicenumber

Great article helps me to install QuickBooks for mac desktop.